Sharing your cycles is a great way to keep your stakeholders informed and make your business more transparent. One such way in which you often want to do this is by sharing your cycles with a third party reviewer.
When you share a cycle via Earthster with someone, they will enjoy the same visuals and interactivity as you do, and they will be able to review faster by using features such as exploring and viewing background data.
To share a cycle with a reviewer, we recommend sharing with them as if they were a customer. That will give you fine-grained control over what they have access to. This guide will explain how to follow this procedure.
Cycle sharing options
Each cycle has its own sharing level options and groups of recipients: public, customers and specific customers.
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Sharing your cycles with a special customer (reviewer)
In Earthster you can share you cycles with your reviewer's organization as a "special customer". Anyone who is part of the reviewer's organization can view the shared cycles.
NOTE: Your customers or reviewers can not share your cycles forward within the Earthster system.
Before sharing: To share any of your cycles first you have to issue a release.
Recipients can only see the latest release. They will not see any of the changes you made since the last release.
If you attempt to share a cycle before issuing a release, Earthster will prompt you to issue one.
From the cycle menu in the top-left corner, select Sharing
In the section Sharing with special customers, type the name of the organization of your reviewer
If they are not yet registered as your customer, you will be given the option to invite them through email.
Click on the name of the organization you want to give access to
From the dropdown menu select the access level you want to share your models with
For review purposes "All levels (full access)" is recommended
NOTE: If your cycle consumes your own cycles, you will need to make sure the reviewer has access also to these background cycles.
Controlling the sharing level
In order for the reviewer to be able to assess the whole model, you will need to grant them the access level All levels (full access). If later you want to limit their access, you can choose from the following access levels:
Not Shared
Private, the reviewer has no access to the cycle
Total Impacts
The reviewer only has access to the final calculated score of the cycle
1 level (stages)
The reviewer will be able to see the impacts per stages of this cycle, including cycle notes
2 level
The reviewer will be able to see the impacts of this cycle up to level 2, including descriptions and processes.
All levels (full access)
The reviewer will have access to the the full cycle, including descriptions and processes.